Invoice Processing
Freight Bills
DocWorks© helped one of our larger freight audit and payment client process over 50,000 bills last week with only 7 people performing data entry. They scan documents at their facility and the DocWorks® service sweeps their FTP server for files every 15 minutes, picks them up where all fields on the document are processed via OCR. These paper documents are then sent back to the client in XML and the scanned document images are immediately available for retrieval.
This process used to involve more than 50 full time employees. This cilent expects savings of over $1,000,000 annually... DocWorks provides more data, more accurately, with less cost than ever before...
Utility Invoices
One of the largest suppliers of commercial and residential electricity and natural gas in the country, has engaged DocWorks® to scan and store all commercial customer related invoices and contracts. If you know about utility invoices, these documents can contain over 500 fields which require complex validations and calculations inline with the process to ensure the accuracy of the data printed on these forms.
The labor saving invoice processing and data storage provided by DocWorks® allows for web-based access and reporting on client activities and business deadlines. This solution was designed to process invoices and audit the data on them. The DocWorks® solution scrapes off the invoice price, date, and other relevant data automating the data entry and filing process completely.
This solution saved this client three full time data entry staff and one full time filing clerk.
AP and Utility Invoices
IL based flooring contractor, one of the largest in the United States processes AP and Utility Invoices with DocWorks®.
Processing and storing all Payables, shipping and costing information for the thousands of jobs completed each year. DocWorks® will allow payables documents, receiving/shipping tickets, payables invoices, and job cost information to be viewed in a split screen mode for accounting personnel to complete their 3-way match process. Seamless transfer of Payables data to internal Accounting and Job Costing Systems is provided through DocWorks®. Audit accuracy and timely processing of checks and invoices is an immediate benefit. Eliminating thousands of man-hours of filing, collecting, saving, and comparing payables related documents frees up accounting personnel, as well as providing customers a web-based look up capability for items in question.
